core
Projects
Keep tasks, people, reference materials and deliverables connected to the project.
- Task owners, dates & milestones
- Project staff & client contacts
- Files & versioned artifacts
One platform. Connected apps that talk to each other.
Stop integrating. Stop syncing. Stop reconciling. ViviScape Work ships every operational app your team needs inside a single, governed environment — sharing the same data, the same identities, and the same audit trail.
Execution
What apps are included in ViviScape Work?
ViviScape Work includes connected apps across three groups: execution — tasks and time tracking, projects, customers and invoicing; intelligence — insights, dashboards and AI Studio; and governance — activity logs, roles and permissions, and spaces. These apps share one data model, so nothing needs reconciling between them.
Run the work. These are the apps your team lives in every day.
core
Tasks & Time
Granular task tracking with built-in time logging. Every hour rolls up to a project, a customer, and an invoice line.
- Task status, priority & estimates
- Auto time tracking
- Activity types & billing rules
CRM
SalesFront
A relationship system, not a record system — now powered by the full SalesFront CRM: a drag-and-drop pipeline, automatic lead scoring, and weighted forecasting on one customer timeline.
- Drag-and-drop Kanban pipeline
- Automatic lead scoring (hot / warm / cold)
- Weighted forecast & deal dashboard
finance
Invoices & Billing
Invoices flow from project data. Send, track, dunning. Stripe and ACH built in. No reconciliation gymnastics.
- Invoice from logged hours
- Stripe + ACH + manual
- Dunning & reminders
support
Tickets & Helpdesk
Keep customer and product context with a request, guide staff investigation and record a reviewed outcome. Enterprise or Help Desk add-on.
- Customer- and product-linked requests
- Prior solutions and reviewed AI drafts
- Convert tickets to tasks
knowledge
Notes
Notes that turn into next steps. Capture context, organize notebooks and choose which AI suggestions become personal to-dos. Notes, including AI Suggestions and Magic Wand, is included on Pro and higher. Existing plan AI-credit allowances are unchanged. AI Studio and integrations have separate access requirements.
- Rich editor, notebooks and tags
- Preview and restore the last 10 versions
- Keyword search; selected Notes in AI Studio on Premium or Enterprise
Connected deliverables
Give the work a result people can use.
Artifacts keep rich HTML reports, prototypes and file packages with the work that produced them. Retain versions, attach the deliverable to a task or project, and share a review link when permitted.
Explore artifacts
Investigate. Review. Reuse.
AI that helps your team work through the problem.
Bring the question, available context and prior knowledge together. Your team reviews the answer and decides what becomes the next step.
AI Studio
Saved conversations with automatic or selected notes, tasks, time and commits as context. Save useful output to Notes or an SOP draft.
Premium & Enterprise. AI uses the account allowance.
Explore AI StudioSecond Brain
Bring relevant indexed tickets, resolutions, SOPs, notes, products and commits into the investigation, with freshness and budget visibility.
Enterprise. Available indexed knowledge depends on configuration.
Explore Second Brain
Visibility & Governance
How does ViviScape Work handle permissions and audit?
Every action in ViviScape Work is attributed to a user and recorded in an activity log, and what each person can see is set by role and by space. Admins and project managers see more than members, and client collaborators invited to a project see that project alone — not your other customers, rates or internal notes.
insight
Insights & Dashboards
Operational dashboards — utilization, margin, cycle time, deal velocity. Real-time, not warehouse-lagged.
- Pre-built operational KPIs
- Custom query builder
- Export to BI tools
audit
Activity Logs
Every change, every action, every API call. Append-only audit trail with attribution, diff, and replay.
- Per-record activity timeline
- Tamper-evident logs
- Webhook + SIEM export
automations
Automations
If-this-then-that, governed. Trigger workflows from any state change. No-code editor, scripted overrides when you need them.
- Visual rule editor
- Inline JS hooks
- Cron + event triggers
governance
Permissions & Roles
RBAC + record-level ACLs. Define who can see, edit, and act on what. Built for regulated environments, with SMS two-factor at sign-in.
- Role & scope-based access
- Field-level visibility
- SSO, SCIM + SMS two-factor (2FA)
assets
Media Center
Centralized file and asset storage with versioning. Attached to customers, projects, tickets — searchable, governed.
- Versioning & rollback
- CDN delivery
- Per-asset permissions
HR
Team & HR
Org chart, roles, PTO, onboarding flows. Your team as structured records — not a spreadsheet on someone's laptop.
- Onboarding workflows
- Time-off & capacity
- Skills graph
Questions
Questions about the ViviScape Work platform
What apps are included in ViviScape Work?
Work connects apps for tasks and time, Projects, SalesFront, invoices, Notes, media, collaboration, insights and AI. Apps share workspace context; availability and access depend on the plan and module. Browse the Products overview for direct links.
What is AI Studio in ViviScape Work?
AI Studio is available on Premium and Enterprise. Saved threads use automatic or selected notes, tasks, time and commits as available context. Review the answer, then save useful output to Notes or an SOP draft. Source titles and relevance indicators are not verified citations for every claim.
Can I use ViviScape Work for time tracking only?
You can log time against an activity type alone, but nearly every useful report groups by project and customer. Creating a project takes seconds and is what makes hours reportable, billable and attributable, so most teams set one up on day one.
Which plans include Notes?
Notes is included on Pro, Premium and Enterprise, subject to module access. AI Studio requires Premium or Enterprise; Second Brain requires Enterprise. Notes AI Suggestions and Magic Wand are included. Existing plan AI-credit allowances are unchanged; integrations retain their separate access requirements.
Does ViviScape Work do invoicing?
Yes. Invoicing is included from the Pro plan upward at no extra cost. Invoices are built from tracked billable time already attributed to a customer and project, and can be pushed to QuickBooks Online with separate integration access on Premium or Enterprise.
Apps, connected
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