Florida runs the AC year round. Log the hours to match.
Between year-round cooling load and hurricane season callouts, Florida service companies rarely have a slow week to catch up on paperwork. ViviScape Work captures the job from the truck by voice and turns it into a QuickBooks invoice before the next call.
Free to start · No credit card · Set up for field service in minutes
The job got done. Half the labor never made it onto the invoice.
Techs finish the call, drive to the next one, and reconstruct the day from memory that night — if at all. Drive time, the part they added, the callback they squeezed in: all real cost, none of it billed.
Florida contractors are licensed through the Department of Business and Professional Regulation, with several trades also licensed at the county level. That means job records that need to be clean for more than just billing — and one place to keep them helps.
Hurricane season runs June 1 through November 30, and emergency work is where documentation collapses first: crews stack calls, add scope on site, and come back for callbacks. Voice capture at the job is the only version of this that survives a busy storm week.
Start capturing itWhere the hours go
- Labor logged from memory hours after the job
- Drive time between calls never billed
- Add-ons and upsells done but never written down
- Callbacks absorbed as "warranty" with no record
- Invoicing waits on paperwork that trickles in Friday
One system from the work to the invoice
Capture the job by voice
Techs say what they did on the way to the truck. AI turns it into billable line items tagged to the right job and customer — no forms, no end-of-day catch-up.
Built for the truck
iOS and Android apps for time, notes, and job status from the driveway. Nobody has to open a laptop to close out work.
Drive time counted
Travel between calls is captured with the job instead of disappearing, so you can see what routing actually costs you.
Job straight to invoice
Completed work pushes to QuickBooks Online with labor, parts, and detail already attached — same day, not next week.
Built for Florida field conditions
ViviScape Work is one platform, but the workspace you land in is shaped for field service — and the way that work happens in Florida is not the way it happens everywhere.
See the full Field Service & Trades breakdownWhat field service here ask first
Can we bill emergency and after-hours rates differently?
Yes. Rates vary by work type and time, so storm-week emergency labor bills at the right number without manual edits.
How do callbacks get tracked?
A callback attaches to the original job, so you can see true cost per call and stop absorbing repeat visits as unlogged warranty work.
Does this work for a two-truck operation?
Yes — start free, add a seat per tech. Most small Florida shops are running billable jobs through it the first week.
Stop giving away Florida hours.
Start free with a workspace already set up for field service, then connect QuickBooks Online when you're ready to bill from it.